Recruiting Sourcing and Program Manager

At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.

The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.

The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!

Position Purpose

Reporting into Heartland’s Vice President of DVM Recruiting, the Recruiting Sourcing & Program Manager regularly provides a strong pipeline of high-potential leads to DVM Recruiters. The Sourcing & Program Manager ensures priority focus on budget critical practice needs. The Sourcing & Program Manager ensures data integrity through our CRM and provides regular reporting to support Recruiting function productivity. This is a full-time remote role. 

At Heartland, all of our team members embody the spirit of Servant Leadership.

• Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.
• Building Community –Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.
• Commitment to the Growth of the People – Dedicated to the personal and professional growth and development of our team members.
• Conceptualization -Forward thinking and approaching work and challenges with an end-to-end view.
• Empathy – Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.
• Foresight – Taking the past, the present, and the future decision-making process.
• Healing – Focusing on the emotional and physical health of our team members.  Offering support and solutions to ensure our team members have balance.
• Persuasion – Building group consensus and buy-in.
• Self-Awareness – Conscious knowledge of personal character, emotions, intentions, and leadership impact.
• Stewardship - Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.

Essential Responsibilities:

• Ensures consistent use, data entry, and reporting in the CRM.
• Leads sourcing operations and process optimization initiatives to support DVM hiring goals, improve efficiency, and drive consistency across sourcing workflows.
• Qualifies DVM leads and transitions high-potential candidates to DVM Recruiters for active recruitment processes.
•  Develops and maintains sourcing strategies, talent maps, and outreach plans for critical hiring markets and practice locations.
•  Partners closely with Recruitment Marketing to identify targeted marketing opportunities and support employer branding initiatives based on practice-specific hiring needs.
•  Understands and communicates the Employee Value Proposition (EVP) for priority practices to strengthen sourcing effectiveness and candidate engagement.
•  Manages sourcing maps and market intelligence for budget-critical locations to support proactive talent pipeline development.
•  Supports sourcing operations through consistent pipeline management, candidate tracking, outreach coordination, and follow-up activities.
•  Oversees sourcing productivity reporting, recruiting dashboards, pipeline analytics, and sourcing metrics to support leadership visibility and decision-making.
•  Ensures accurate and consistent data entry, reporting, and process compliance within ATS and CRM systems.
•  Supports CRM administration activities including pipeline management, campaign execution, data uploads, tagging, and workflow optimization.
•   Partners with recruiters, sourcers, campus recruiting, marketing, and external vendors to support hiring initiatives and improve sourcing effectiveness.
•  Assists with implementation, testing, feedback, and ongoing optimization of sourcing and recruitment technologies.
•  Provides training, guidance, and operational support to sourcing team members to promote consistency and best practices.
•  Supports special projects, reporting requests, and strategic sourcing initiatives as needed.

Requirements/Qualifications:

• At least 2 years of full cycle recruiting experience.
• Bachelor’s degree or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.
• Experience in the veterinary industry whether clinical or industry facing is highly desired.
• High degree of creativity, short and long-term recruiting vision, business understanding, and personal organization.
• Negotiation, marketing, or sales experience a plus.
• Excellent Microsoft Office skills including Word, Excel, PowerPoint, and Outlook

Benefits Offered:

• Physical wellness: Health, dental, vision, voluntary life and disability programs, and discounted access to gym memberships
• Mental wellness: Paid time off, flexible work schedules, and EAP
• Financial wellness: Bonus incentives, retirement accounts, retail discounts, and access to financial planning tools
• Professional wellness: Learning and career development solutions

Pay Range: