Payroll Manager

At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.

The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.

The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!

At Heartland, all of our team members embody the spirit of Servant Leadership.

• Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.
• Building Community –Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.
• Commitment to the Growth of the People – Dedicated to the personal and professional growth and development of our team members.
• Conceptualization -Forward thinking and approaching work and challenges with an end-to-end view.
• Empathy – Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.
• Foresight – Taking the past, the present, and the future decision-making process.
• Healing – Focusing on the emotional and physical health of our team members.  Offering support and solutions to ensure our team members have balance.
• Persuasion – Building group consensus and buy-in.
• Self-Awareness – Conscious knowledge of personal character, emotions, intentions, and leadership impact.
• Stewardship - Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.

Reporting into the Director of Compensation and Benefits, the Payroll Manager will process and manage payroll for the entire organization. The Manager leads a team of four payroll specialists to ensure timely, accurate, and legal distribution of team member pay while ensuring quality partnership services. This is an in-office position and interested candidates must be able to regularly commute to our offices in Chicago, IL.

• Manage a team of four payroll specialists.
• Manage the entire payroll processing function for approximately 5,000 employees on a bi-monthly payroll.
• Manage ADP Workforce Now to ensure system functions properly and work with ADP account manager on any issues that may occur.
• Ensure accurate information is entered into ADP, as well as third party web portals.
• Ensure all data in ADP and third-party web portals are up to date, account for all changes in status.
• Ensure tax filings and other government filings are completed and accurate.
• Work with integrations team to help answer any questions related to payroll.
• Work with Payables to ensure processing on any off-cycle pay.
• Work with HR team to make sure new hires are being entered in a timely basis along with I-9 management.
• Work with Operations team to train newly hired Practice Managers on Payroll processes.
• Manage 401K audits and work comp audits.
• Manage 1094 and 1095 reporting, completed by ADP.
• Ensure W-2’s are reported and distributed correctly, completed by ADP.
• Ad hoc reporting.
• All other appropriate duties as required by the Director of Compensation and Benefits.

• Physical wellness: Health, dental, vision, voluntary life and disability programs, and discounted access to gym memberships
• Mental wellness: Paid time off, flexible work schedules, and EAP
• Financial wellness: Bonus incentives, retirement accounts, retail discounts, and access to financial planning tools
• Professional wellness: Learning and career development solutions